Digital Commons at Penn State

Step Overview for Creating a Presentation
Adobe Presenter

1. Plan your PowerPoint presentation and use the note page on each slide as a script when recording your slide narration.
2. Open the PowerPoint presentation in PowerPoint with the Adobe Presenter plug-in installed.
3. Use the “Audio” feature to add audio narration and import pre-recorded audio. (See Recording and Editing Audio for details.)
4. Use the “Flash” feature to insert SWF files. (See Adding and Managing Flash Files for details.)
5. Use the “Video Import” feature to add 3GP, F4V, ASF, AVI, DV, DVI, MOV, MP4, MPEG, MPG, WMA, WMV, and FLV video files. (See Capturing and Editing Video for details.)
6. Publish and then preview your presentation. Then make any necessary edits. (See Publishing Presentations for details.)
7. Publish the final presentation as a zip file to later upload to ANGEL, to a Web Space, or to the Adobe Connect Server. (See Sharing Presentations for details.)

Preferences Settings

1. Open your PowerPoint presentation.
2. Select from the menu bar, Adobe Presenter>Application>Preferences.


Preferences Settings

3. In the Adobe Presenter Preferences Window select the
   Presenters tab.


Adding Presenters

4. To add or change information about this file, click on the add, edit, or delete buttons. You can provide Presenter information such as a photo, name, e-mail, or biography.


Editing Presenter Information

5. When you are satisfied with the information, click OK.
6. Next select the Servers tab.
7. Click Add.
8. Enter a unique name for each server you want to access. For example: Penn State users might call the server “Penn State Adobe Connect Server.”
9. Enter the Adobe Connect Server address. For Penn State users it would be http://breeze.psu.edu.
10. Click OK.
11. Finally, select the Audio Source tab.
12. Click on the radial button for “Microphone” and check the box for “Always prompt to set microphone levels before recording.”
13. Click OK when finished.

Presentation Settings

1. Open your PowerPoint presentation.
2. Select Adobe Presenter>Presentation>Settings.


Presentation Settings

3. Select the Appearance tab.
   • Add a new title and summary information, if desired.


Appearance setting

4. Select the Playback tab.
   • Select or deselect the appropriate checkbox for each of the four Playback Options: Auto play on start, Loop the presentation, Include slide numbers in outline, and/or Pause after each animation.
   • Select a time to wait for slides without audio or video. The maximum duration is 100 seconds per slide that does not have audio or video. This setting applies to ALL slides in the presentation, not just a slide with video or audio. All slides will display for the length of time set. It is important to note that if you have animations or videos that are longer than 100 seconds but that don't contain audio, you will need to add a silent audio track to the slide on which the file resides. The silent audio track will need to be the same length or a little longer than the run time of the file.
5. Next select the Quality tab.
   • Select a Publish For: choice (My Computer/Adobe Connect Pro/Adobe PDF) for where your presentation will ultimately reside and be accessed by users.
   • Set the appropriate Audio Quality, Image Quality and Control Preloading settings for your presentation. The audio quality and image quality settings you select will affect the final quality and size of your published presentation. Lower quality results in smaller files.
   • Click on the checkbox “Use these settings for new presentations” to save these settings for future projects.
6. (Optional) Select the Attachments tab, click Add, and then select the file you want to attach to your presentation.
7. Click OK to close the Presentations Settings.